Foundation Committees
ANNUAL
APPEAL / WALK OF HONOR COMMITTEE
MEMBERS : 3-5
MEETINGS : April – November
This committee meets to establish and execute an annual appeal for contributions
and engage the board in ongoing fundraising efforts. The committee designs
and implements a program for each donor level and recognition to secure funds
and resources on a regular and/or event basis. Members create target lists
and directly solicit donors via mail, phone and personal contact. The committee
is responsible for initiatives to engage corporate and private sectors
of the community in the foundation mission with contributions, matching
gifts, resources and services with Walk of Honor Brick Sale promotions
and Teacher Appreciation events as determined (American Education Week/
end of year etc.)
FUNDRAISING COMMITTEE
MEMBERS : 5-10 (includes community volunteers)
MEETINGS : May-September (TBA)
This committee is responsible for planning, budgeting, promotion and execution
of an annual fundraising event for the foundation and will coordinate annual
appeals to donors along with the brick sales program. Committee members
can include community volunteers in addition to at least 3 board members.
The committee makes regular monthly reports to the board and provides financial
reports to the Treasurer monthly in addition to a detailed written review
following the event.
FINANCE / LEGAL / RECRUITMENT OVERSIGHT COMMITTEE
MEMBERS : (Foundation Officers/Executive Board)
MEETINGS : QUARTERLY
The Executive Board establishes the annual budget for board approval
and subsequently reviews the foundation's financial status on a quarterly
basis. The committee is responsible for recommending the amount available
for Foundation Grants for that fiscal year and presenting those to the
board for approval in accordance with the bylaws. The committee also reviews the foundation's by-laws once a year to determine if
they are current or require updating and oversee board recruitment. This
committee convenes on an as-needed basis at the direction of the Foundation
President.
GRANTS & SCHOLARSHIPS COMMITTEE
MEMBERS : 3-5
MEETINGS : Feb-May/September
This committee distributes, reviews and evaluates foundation grants and scholarship applications. The committee works
with the Finance Committee to propose funding amounts to the Board and
recommends recipients for board approval in May. The committee may elect
to hold grant workshops for each school once a year and is responsible
for coordinating the communications and promotion of the grants & scholarships
within the district and to the local media. Recipients may be responsible
for providing evaluations of their projects at the end of the year.
MARKETING / PUBLICITY COMMITTEE
MEMBERS : 4-6 (incudes liaison with District / PR Deptartment)
MEETINGS : Monthly as needed; Jan-Dec
This committee is responsible for fostering an increased awareness of the
Foundation within the schools and community through coordinated marketing
and promotion efforts with the district. Members maintain ongoing
communications between the foundation and the superintendent's office,
principals and staff. This committee functions as an oversight committee
for the coordination of foundation publicity, promotion, printed materials
and the foundation website. The committee also establishes and monitors
a foundation calendar to oversee board planning tasks, and district/school/
events on an ongoing basis. Executive board members serve as oversight
members on the committee and ideally, Ms. Power/Behr.
AUDIT COMMITTEE
MEMBERS : 3
MEETINGS : Monthly as needed; Jan-Dec
This committee reviews the foundation's financial statements
on a regular basis and conducts an annual review to report to the board. |
